{"id":167,"date":"2017-11-28T11:07:11","date_gmt":"2017-11-28T11:07:11","guid":{"rendered":"https:\/\/fortunehost.com\/knowledgebase\/?post_type=kbe_knowledgebase&#038;p=167"},"modified":"2017-11-28T11:07:11","modified_gmt":"2017-11-28T11:07:11","slug":"how-to-back-up-emails-in-mail-clients","status":"publish","type":"kbe_knowledgebase","link":"https:\/\/fortunehost.com\/knowledgebase\/kbe_knowledgebase\/how-to-back-up-emails-in-mail-clients\/","title":{"rendered":"How to back up emails in mail clients"},"content":{"rendered":"<p>The necessity of having a backup of your account emails is a common one because of various reasons &#8211; to make sure important emails can be re-instated in case of accidental data loss, when preparing for migration, etc.<\/p>\n<p>The guidelines below will explain how to back up the emails using mail clients &#8211;\u00a0<b>Outlook<\/b>,\u00a0<b>Thunderbird<\/b>and\u00a0<b>MacMail<\/b>.<\/p>\n<p><a href=\"https:\/\/www.namecheap.com\/support\/knowledgebase\/article.aspx\/9455\/2226\/how-to-backup-and-restore-emails-in-cpanel-webmail\">How to back up and restore emails in cPanel webmail<\/a><br \/>\n<a href=\"https:\/\/www.namecheap.com\/support\/knowledgebase\/article.aspx\/9454\/2226\/how-to-backup-and-restore-emails-in-private-email-webmail\">How to back up and restore emails in Private Email webmail<\/a><\/p>\n<p><b>Outlook 2013<\/b><\/p>\n<p>To back up emails with Outlook, go to\u00a0<b>File<\/b>\u00a0&gt;\u00a0<b>Open &amp; Export<\/b>\u00a0&gt;\u00a0<b>Import\/Export<\/b>:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/namecheap.simplekb.com\/\/SiteContents\/2-7C22D5236A4543EB827F3BD8936E153E\/media\/outlook1.png\" width=\"373\" height=\"315\" \/><\/p>\n<p>In the next window select\u00a0<b>Export to a file\u00a0<\/b>and choose the extension you would like to back up the emails in &#8211;\u00a0<b>.csv<\/b>\u00a0or\u00a0<b>.pst.\u00a0<\/b><br \/>\nYou should choose the format depending on your needs.<\/p>\n<p>If you need to back up emails to keep reserve copies &#8211; any will do.<br \/>\nIf you plan on migrating the emails somewhere else later, it is recommended to check the supported format with the other mail provider:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/namecheap.simplekb.com\/\/SiteContents\/2-7C22D5236A4543EB827F3BD8936E153E\/media\/outlook2.png\" width=\"400\" height=\"306\" \/>\u00a0\u00a0\u00a0\u00a0<img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/namecheap.simplekb.com\/\/SiteContents\/2-7C22D5236A4543EB827F3BD8936E153E\/media\/outlook3.png\" width=\"400\" height=\"306\" \/><\/p>\n<p>In the next window select the folder you would like to back up, target location and backup name:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/namecheap.simplekb.com\/\/SiteContents\/2-7C22D5236A4543EB827F3BD8936E153E\/media\/outlook4.png\" width=\"400\" height=\"306\" \/>\u00a0\u00a0\u00a0<img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/namecheap.simplekb.com\/\/SiteContents\/2-7C22D5236A4543EB827F3BD8936E153E\/media\/outlook5.png\" width=\"400\" height=\"306\" \/><\/p>\n<p>Click on\u00a0<b>Finish\u00a0<\/b>to complete the process:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/namecheap.simplekb.com\/\/SiteContents\/2-7C22D5236A4543EB827F3BD8936E153E\/media\/outlook6.png\" width=\"400\" height=\"306\" \/><\/p>\n<p><b>Thunderbird<\/b><\/p>\n<p>To back up emails in Thunderbird you can simply select the emails you would like to back up, right click on them to call a context menu &gt;\u00a0<b>Save As&#8230;<\/b><\/p>\n<p>By default your emails will be saved in\u00a0<b>.eml\u00a0<\/b>file type, it is one of the most common types for email migration.<br \/>\nYou can also choose .txt or .html type depending on your needs:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/namecheap.simplekb.com\/\/SiteContents\/2-7C22D5236A4543EB827F3BD8936E153E\/media\/thunder1.png\" width=\"697\" height=\"352\" \/><\/p>\n<p><b>MacMail<\/b><\/p>\n<p>To export the emails in MacMail right click on the folder in question to call a context menu &gt;\u00a0<b>Export Mailbox&#8230;<\/b><br \/>\nThis will back up your mail folder as\u00a0<b>.mbox<\/b>\u00a0package:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/namecheap.simplekb.com\/\/SiteContents\/2-7C22D5236A4543EB827F3BD8936E153E\/media\/mac1.png\" width=\"369\" height=\"375\" \/><\/p>\n<p>That&#8217;s it!<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The necessity of having a backup of your account emails is a common one because of various reasons &#8211; to[&#8230;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","kbe_taxonomy":[12],"kbe_tags":[],"class_list":["post-167","kbe_knowledgebase","type-kbe_knowledgebase","status-publish","hentry","kbe_taxonomy-email-services"],"_links":{"self":[{"href":"https:\/\/fortunehost.com\/knowledgebase\/wp-json\/wp\/v2\/kbe_knowledgebase\/167"}],"collection":[{"href":"https:\/\/fortunehost.com\/knowledgebase\/wp-json\/wp\/v2\/kbe_knowledgebase"}],"about":[{"href":"https:\/\/fortunehost.com\/knowledgebase\/wp-json\/wp\/v2\/types\/kbe_knowledgebase"}],"author":[{"embeddable":true,"href":"https:\/\/fortunehost.com\/knowledgebase\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/fortunehost.com\/knowledgebase\/wp-json\/wp\/v2\/comments?post=167"}],"version-history":[{"count":1,"href":"https:\/\/fortunehost.com\/knowledgebase\/wp-json\/wp\/v2\/kbe_knowledgebase\/167\/revisions"}],"predecessor-version":[{"id":168,"href":"https:\/\/fortunehost.com\/knowledgebase\/wp-json\/wp\/v2\/kbe_knowledgebase\/167\/revisions\/168"}],"wp:attachment":[{"href":"https:\/\/fortunehost.com\/knowledgebase\/wp-json\/wp\/v2\/media?parent=167"}],"wp:term":[{"taxonomy":"kbe_taxonomy","embeddable":true,"href":"https:\/\/fortunehost.com\/knowledgebase\/wp-json\/wp\/v2\/kbe_taxonomy?post=167"},{"taxonomy":"kbe_tags","embeddable":true,"href":"https:\/\/fortunehost.com\/knowledgebase\/wp-json\/wp\/v2\/kbe_tags?post=167"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}